Program Administration Assistant
Company: Gulf Coast JFCS
Location: North Port
Posted on: April 2, 2026
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Job Description:
Are you excited by the prospect of working for an organization
that truly values your contributions, provides opportunities for
growth and development, AND gives you a chance to make a difference
in the lives of children and families? WHAT YOU WILL DO : The
Program Administration Assistant is a non-exempt position
responsible for the day-to-day coordination of the Refugee
Programs. The position will oversee all direct service aspects of
the program, including assisting walk-ins, intake, data entry,
report writing, referrals for services, community outreach, and
volunteer and staff recruitment. Support the daily operations of
the Refugee Integrated Services programs, including Employment and
Tiered Case Management. Provide administrative and programmatic
support to the Program Director and Program Manager, as requested.
Monitor client service activities related to Refugee Integrated
Services and support program alignment with established objectives.
Support direct service staff, volunteers, and interns through
coordination and administrative assistance (no supervisory
responsibility). Develop and maintain relationships with social
service partners to help identify and access additional resources
for clients. Coordinate all in-kind donations in collaboration with
program staff. Support the Program Manager in ensuring assessments,
screenings, intakes, service plans, and Family Self-Sufficiency
plans are completed and reflect client needs and goals. Maintain
organized, accurate client files and documentation in accordance
with agency and funder requirements. Ensure payments made to or on
behalf of clients are accurate and processed in compliance with
Gulf Coast JFCS and funder guidelines. Support the Program Manager
with the preparation of reports for Finance and Programs, as
requested. Support the Program Manager in maintaining relationships
with colleges and universities related to volunteer engagement or
training initiatives, as needed. Enter, collect, and submit
required documentation into Gulf Coast JFCS and funder databases,
as directed. Assist with planning and coordination of program
events, including outreach, educational, and engagement activities.
Perform other related duties as assigned. WHAT WE OFFER: $19.67 per
hour 15 PTO Days per year 13 Paid Holidays Medical, Dental & Vision
insurance Healthcare Concierge Financial Wellness Program Dependent
Care Flexible Spending Account Immediate eligibility for 403b
Savings Plan with 25% match Supplementary Accident, Hospital
Indemnity and Specified Disease insurance Paid Life/AD&D
insurance Pet, Legal and Identity Theft programs Continuous
training and professional development opportunities Mileage
Reimbursement An opportunity to make the world a better place! WHAT
YOU WILL NEED: High School Diploma or equivalent; plus, two (2)
years of relevant experience, or a combination of education and
life experience Bachelor?s degree in international studies,
anthropology, human development, or related field strongly
preferred. Excellent written, verbal communication, and
interpersonal skills. Ability to deal professionally, courteously,
and efficiently with community partners and clients. Knowledge of
community organization and resources. Bilingual, preferably in
Dari, Pashto, languages spoken by the client population. Knowledge
and previous experience in working with interpretation services.
Proficient in Microsoft Office Suite or related software. Ability
to work under stressful client situations. Ability to lift and/or
to carry office supplies, files, household goods, etc. up to 25
lbs. when required. Must have a valid drivers' license and current
auto insurance coverage. WHO WE ARE: From babies to seniors, Gulf
Coast JFCS serves all people in need, regardless of race, religion,
culture, or gender identity. Our programs span a broad spectrum of
human services, including behavioral and mental health, child
welfare and adoption, family support, job and employment
transition, housing, food, transportation, and home care assistance
for the elderly. Gulf Coast JFCS strives to offer opportunities to
gain field experience and direct client contact hours for both
Bachelor?s and Master?s level practicum and internships. For
license-eligible candidates, we may provide both individual and
group supervision from a Board-Certified qualified supervisor to
help fulfill state requirements, at no cost to the employee,
depending on staff availability and scheduling capacity. Gulf Coast
JFCS is committed to maintaining a work environment free of
harassment, discrimination, and inappropriate behavior. Gulf Coast
JFCS will not tolerate discrimination against its employees on the
basis of their race, color, sex, age, religion, national origin,
disability, marital status, pregnancy, veteran status, citizenship,
gender identity, sexual orientation, workers? compensation status,
or any other characteristic protected by federal, state, or local
law. Background Screening Requirements: It is our policy at Gulf
Coast JFCS that any candidate being considered for employment must
successfully complete the organization?s background screening
requirements, including drug screening and applicable motor vehicle
checks. Gulf Coast JFCS is a Florida Care Provider of the
Department of Children and Families (DCF), Agency for Health Care
(AHCA), and the Department of Elder Affairs (DOEA), which requires
all candidates to undergo fingerprinting through the Florida Care
Provider Background Screening Clearinghouse. To learn more about
the Clearinghouse, please visit: HB531 | Florida Agency for Health
Care Administration Gulf Coast JFCS is an Equal Opportunity
Employer, Drug-Free Workplace, and E-Verify employer.
Keywords: Gulf Coast JFCS, Port Charlotte , Program Administration Assistant, Healthcare , North Port, Florida
