Company: Charlotte County, Clerk of the Circuit Court and C
Location: Port Charlotte
Posted on: February 16, 2021
Performs supervisory, technical, and analytical work in the
preparation and maintenance of accounting records for the Court
Operations of Charlotte County and the non-court related operations
of the Clerk of Courts. This position helps maintain the court
related performance system (currently Benchmark) and is responsible
for monthly, quarterly and annual reporting to the Clerk of Courts
Operations Corporation (CCOC) and the State. The incumbent is
relied upon in forecasting expenditures, budgeting, year-end
reporting, and preparing all supporting documentation for the
annual audits as it relates to the Clerk's operations.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Supervision of the accounts payable function for all Clerk of Court
invoicing to include; travel expense reports, auditing and
processing. Responsibilities also include year-end accrual of
Supervision and performance of banking transactions as relates to
the Clerk of Courts bank accounts, including monthly bank
reconciliations, daily deposit verifications, etc.
Supervision of court related daily transactions including heavy
involvement in the system used to track court cases, apply fines
and costs to cases and creation of monthly reports from the
database. This involves review of State Statutes for changes in
fines, fees and costs that may be appropriate and review of system
generated reports for accuracy and compliance with reporting
Preparation of supporting documentation for annual financial audit,
IV-D grant audit and indirect cost study audit.
Monthly updating of fund analysis related to Clerk operations for
use in forecasting and keeping the Clerk informed of financial
situation throughout the year. Monthly updating of various revenue
tracking schedules to assist in the forecasting process.
Monthly processing of various journal entries and annual closing
Assists with preparation of financial statements and report
Prepares various reports, schedules and analysis as requested.
Serves as a resource to other Finance staff and troubleshoot
problems to assure accurate maintenance of financial data.
Assists with development of specifications for new systems;
coordinating staff training, identifying legacy systems suitable
for conversion to county-wide systems; reviewing system
documentation for compliance with department accounting policies
Responsible for accuracy and completeness of financial analysis
Must maintain confidentiality.
Other duties as requirements.
SUPERVISORY RESPONSIBILITIES - Directly supervises two employees.
Carries out supervisory responsibilities in accordance with the
organization's policies and applicable laws. Responsibilities
include interviewing and training employees; planning, assigning
and directing work; appraising performance; rewarding and
disciplining employees; addressing complaints and resolving
QUALIFICATIONS - To perform this job successfully, an individual
must be able to perform each essential duty satisfactorily. The
requirements listed below are representative of the knowledge,
skill, and/or ability required. Reasonable accommodations may be
made to enable individuals with disabilities to perform the
EDUCATION AND EXPERIENCE - Bachelor's degree in Accounting or
related field from four-year college or university; and four years
related experience and/or training. Experience in Cost Accounting
and/or Government Accounting is preferred. Knowledge of generally
accepted accounting principles as it applies to governmental
entities is preferred. Previous supervisory experience is a
LANGUAGE SKILLS - Ability to read and interpret documents such as
safety rules, operating and maintenance instructions, and procedure
manuals. Ability to write routine reports and correspondence.
Ability to speak effectively before groups of customers or
employees of organization.
MATHEMATICAL SKILLS - Ability to calculate figures and amounts such
as discounts, interest, commissions, proportions, and percentages.
Ability to apply concepts of basic algebra and geometry.
REASONING ABILITY - Ability to apply common sense understanding to
carry out instructions furnished in written, oral, or diagram
Ability to deal with problems involving several concrete variables
in standardized situations.
OTHER SKILLS AND ABILITIES - Excellent knowledge and usage of
grammar, punctuation and sentence structure. Proficiency with Excel
and other Windows-based software required. Must possess superior
communication, leadership and organizational skills. Must
demonstrate initiative, planning, good judgment and analytical
abilities to evaluate problems and create solutions. Ability to
coordinate projects and accomplish tasks with and/or through the
efforts of peers and/or subordinates. Ability to identify the need
for and coordinate completion of modifications to existing
policies, procedures and accounting systems as required. Must be
able to work effectively with co-workers and members of other
CERTIFICATES, LICENSES, REGISTRATIONS - A valid Florida Driver's
License or Florida Identification is required for the hiring
PHYSICAL DEMANDS - The physical demands described here are
representative of those that must be met by an employee to
successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently
required to sit, use hands to finger, handle, or feel; reach with
hands and arms; and talk or hear. The employee is occasionally
required to walk, stoop, kneel, crouch, or crawl. The employee must
occasionally lift and/or move up to 50 lbs. Specific vision
abilities required by this job include close vision, distance
vision, color vision, peripheral vision, depth perception, and
ability to adjust focus.
WORK ENVIRONMENT - The work environment characteristics described
here are representative of those an employee encounters while
performing the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities
to perform the essential functions. The noise level in the work
environment is usually moderate.
Apply online at CharlotteClerk.com,Online Services tab, then Career
Opportunities link, to be directed to our Job listings portal.
Email us at Employee.Relations@CharlotteClerk.com should you have a
question. Only a fully completed application will be accepted for
the hiring process, resume only submissions cannot be accepted.
An Equal Opportunity Employer / ADA / Veteran's Preference - The
Clerk of the Circuit Court and County Comptroller does not
discriminate on the basis of race, color, national origin, sex,
marital status, religion, age, gender identity, sexual orientation,
pregnancy, genetic information, veteran status, mental or physical
disability or any other category protected by law in employment or
the provision of services.
Keywords: Charlotte County, Clerk of the Circuit Court and C, Port Charlotte , Financial Accountant, Accounting, Auditing , Port Charlotte, Florida
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